Roundtable
Privacy Policy
Roundtable (the "service", at roundtablemeeting.app) runs meetings between AI personas and you. This policy explains what we collect, why, and who else handles it. Questions: [email protected].
What we collect
- Account details: your email address, display name, and, if you set one, a password. Passwords are stored only as a one-way hash (argon2id), never in plain text.
- Sign-in with Google or GitHub: if you use it, we receive your name, email address, and account ID from that provider. We do not receive your Google or GitHub password, and we request no other access.
- Meeting content: the messages you write, the AI replies, your saved teams, and your settings (such as theme and model choices).
- Session data: a login cookie so you stay signed in, and a short-lived cookie used only during Google or GitHub sign-in.
- Usage and logs: credits used per meeting, and standard server logs (such as IP address and request times) kept for security and troubleshooting.
How we use it
To run the service: sign you in, run your meetings, save them so you can reopen them, send account emails (verification, sign-in links, password resets), prevent abuse, and fix problems. If you opt in, we also send occasional product news, which you can switch off on your profile page. We do not sell your data, show ads, or use third-party analytics or tracking.
Who else handles it
- AI model providers: to generate replies, meeting messages are sent through OpenRouter to the provider behind each persona's model (for example Anthropic, OpenAI, Google, and others). Those providers process the content under their own policies. Do not put information in a meeting that you would not want shared with them.
- TypeSafe receives the opening request of each meeting to sort it into a topic category (business, school, creative, and so on). Only the category is kept; the text is not stored by us for this purpose.
- Railway hosts the service and stores its data.
- Resend delivers account emails.
- Cloudflare provides DNS and forwards mail sent to our addresses.
- Google and GitHub, only if you choose to sign in with them.
We may also disclose information if required by law.
Who can see your meetings
Your meetings and teams are visible only to your account, unless you share a meeting (see below). We access stored data only when needed to operate the service, investigate abuse, or respond to a request from you.
Sharing a meeting
You can share a meeting with someone by email or by copying a link. Anyone who has the link can read the whole conversation, without an account, until you choose "Stop sharing" or delete the meeting. Only share a link with people you trust, since we can't tell who opens it. When you send a share email, the recipient's email address and your first name are passed to our email provider (Resend) to deliver the message. We don't keep a list of the addresses you share with.
Keep sensitive details out of meetings
Meetings work best with ideas, not secrets. Please don't share passwords, API keys or other credentials, payment card or bank details, government ID numbers, or personal details like phone numbers and home addresses (yours or anyone else's). The personas don't need them to help, and leaving them out means they're never sent anywhere.
Keeping and deleting your data
We keep your data while your account exists. You can delete your account at any time from your Profile page; this removes your account, sign-in links, meetings, and teams from our database. Copies may remain in backups or server logs for a limited time before they expire. Data already sent to AI model providers is subject to their retention policies.
Your choices
You can change your name, email, and password, unlink Google or GitHub, sign out of all devices, or delete your account from your Profile page. For anything else, such as a copy of your data, email us.
Children
The service is not intended for children under 13, and we do not knowingly collect their information.
Changes
If we change this policy, we will update the date above. For significant changes we will let account holders know by email.